2023 FAQ
Here you can find information related specifically to Mosaic Experiment 2023. This page will be updated as questions arise. Can’t find what you’re looking for? Check out the survival guide for information that is not impacted by the unique circumstances of this year.
General
Important Dates & Deadlines:
Art Grants Applications Open: 4/20
Tier 1 and Needs-Based Tickets on Sale: 5/1
Tier 2 Tickets On Sale (if Tier 1 isn’t already sold out!): 6/17
Volunteer Sign-ups Open: 7/1
Registration Forms Open: 7/1
WWW Submission Form Open: 7/1
Art Grants Applications Deadline: 7/18
Needs-Based Ticket Requests Close 8/18
Early Entry Volunteer Shift Sign-ups Close 8/25
All Other Registrations Deadline: 9/14
Placement Map Published: 9/15
WWW Submission Deadline: 9/24
WWW Published: 9/24
Ticket Sales and Transfers End: 9/23
Online Volunteer Sign-Ups Close: 9/24
Early Entry: 9/27
Gate Opens: 9/28
Where?
Reclaim, 33850 McCumber Road, Rutland, Ohio 45775
When?
September 28th - October 1st, 2023
Ticketing:
When can I buy a ticket?
Tickets sales will go live on 5/1 at midnight (eastern).
How much are tickets?
There will be 2 tiers for tickets this year.
Tier 1 - $110 + fees. On sale from 5/16 through 6/16 or tickets sell out.
Tier 2 - $125 + fees. On sale from 6/17 through 9/23 or until tickets sell out.
Tickets for children under 12 are free but tickets need to be “purchased” via brown paper tickets.
How many tickets can I purchase?
Tickets are limited to two per transaction. All tickets must have a name attached that matches your legal ID.
Where can I purchase tickets?
Are there Needs-Based Tickets available?
We’re continuing our Gift-Ticket Match Up from last year to bring you the Needs-Based Tickets Program where members from the community can request reduced priced tickets or donate to assist others in need.
Will I get a ticket in the mail?
All tickets are Will-Call. Save your ticket purchase confirmation email.
How can I transfer a ticket?
We do not handle or monitor ticket transfers, but we do have a Facebook group and dedicated channel within our Discord server where you can look for tickets or a place to sell/gift your ticket. Be radically self-reliant when transferring or purchasing a ticket.
What is the ticket transfer cut off date?
Ticket transfers close on 9/23/23 by the end of day. Online ticket sales also close on 9/23/23 if they do not sell out before then.
Can I refund my ticket?
No, tickets cannot be refunded. If you find you are unable to go you must take it upon yourself to transfer the ticket before the transfer cut off date.
What happens if the event is canceled?
If circumstances require the event to be canceled, we will provide more information at that time.
2023 Vaccination Policy:
In preparation for Mosaic Experiment 2023, we would like to announce the following suggestions to help prevent the spread of COVID at the 2023 event. We recognize that the Government has declared an end to the COVID crisis (4/4/23), however, as a community, we want to provide a safe event for all. Therefore, we will be suggesting the following:
If you have access to a test, please test before your arrival at the event.
If you are ill, please practice civic responsibility and do not attend the event.
If your child is ill, they should not attend the event.
If you develop symptoms at the event, it will be requested that you take a test (we recommend bringing a test with you to the event). If you test positive, it is expected that you will leave the event.
We appreciate you doing your part by practicing the principle of Civic Responsibility and getting vaccinated to help ensure we have as safe a burn as reasonably possible when it comes to taking precautions against the spread of COVID-19 and its variants. If needs arise, we will be providing updates to this policy as we get closer to this year’s Mosaic Experiment.
Theme Camp Registration:
How do I register my theme camp?
Fill out the registration form for theme camps! The form is available beginning 7/1 and will close at 11:59pm on 9/14/23.
Can I park vehicles at my camp?
Only if they are part of your camp’s infrastructure or being used for car camping by your campmates. Vehicles parked at theme camps must be registered when you complete the theme camp registration form. If you are car-camping with a theme camp, your theme camp lead is the only one that needs to include you in their registration information. You do not need to fill out additional registration.
What if my camp’s plans change after I fill out the registration form?
If there are major changes, please re-complete the registration form and indicate that the information is meant to replace a previous version.
For additional details or minor changes to your camp regarding space requirements, placement considerations, or camp description, please email placement@mosaicexperiment.com.
If there is a change to the size or number of vehicles you will have on site, please email TACO@mosaicexperiment.com.
How do I submit my camp’s events for the WWW?
The WWW Form will be accepting submissions from 7/19 until 11:59 on 9/23/23. If you have any changes to make to an event submission please email promotions@mosaicexperiment.com.
Open RV/Car Camping:
How do I register my vehicle for open camping?
Fill out the registration form for open RV/car camping! The form will be available from 7/1 until 11:59pm on 9/3/23.
What can I have in my RV or car camping spot?
Only your vehicle.
What should I do if I want to set up EZ-ups, tents, or other infrastructure?
If you want room to sprawl, start yerself a theme camp! Space reserved for open RV/car camping is based on the number and size of the vehicles registered.
What should I do if I want to save space next to my RV for friends to join?
Open Car/RV camping is first-come first served. No savies. So again, we really recommend you just quickly fill out the theme camp form to reserve a spot if you’re coming with a convoy. We don’t expect you to run a bar or anything like that, but registering that way will just make it easier for both of us in terms of getting you the space you want.
Other Registrations:
Fill out the registration form for fire, conclave, early entry, art placement, etc.
Art Grants:
What art grants will be available this year?
In 2023, there are 5 types of BAM! Art Grants.
Effigy and Temple Fund: The big wooden things we burn!
Big BAM! Grant: Art project awards requesting over $500.
BAM! Grant: Art project awards requesting under $500.
Young Burners Grant: Youth aged 17 and under are encouraged to make art. Adult led but youth focused projects will be considered.
Visiting Art Grant: Contributes to transportation costs for an artist to display an existing project at Mosaic.
When are art grant submissions due?
Check the Art Grants page for current submission deadlines
How do I submit an art grant?
Fill out the Mosaic Art Grant Application.
We will gladly answer any questions you have BEFORE the deadline, but please ensure your plans are complete upon submission. Incomplete submissions will be grounds for disqualification.
Please email questions to artgrants@mosaicexperiment.com
Can I burn whatever I want?
NO! If you are submitting an application for, or are bringing other burnable art, please closely review the prohibited burn materials list.
When will payment go out to the chosen artists?
We will be working to make this happen as quickly as possible once art grants close. Payments will go out within a week after submissions close, if not sooner.
Volunteering:
How do I sign up to volunteer?
Pre-event volunteer sign ups can be found here. Signing up ahead of time helps us plan and ensure all our bases are covered. There are 445 shifts available and we have a population of 450, so, say it with me, ONE BURNER, ONE SHIFT!
What are the departments I can volunteer for?
Here’s a list of the volunteer departments and their descriptions. Feel free to reach out to department leads if you have questions.
When can I sign up to volunteer?
Pre-event volunteer sign ups will be open online from 7/1 to 9/26/23 at 11:59pm. After this you can sign up on-site at The Hubub.
Is there a way to sign up to volunteer on-site during the event?
The Hubub is where you can go to find out what shifts are available and volunteer yourself once on site. Coming soon to your placement map!