Volunteer Coordinator Needed!
/As an ever evolving organization, Mosaic Experiment often finds itself in need of new leads, and right now, we're looking to recruit a new Volunteer Coordinator to our team.
Volunteer coordinators (VC) are the ring leaders of the volunteering process. They provide assistance to team leads and volunteers that help make Mosaic successful. The VC should also aim to make gratitude for volunteering as important as acquiring volunteers.
Helpful skills for a VC include intimate knowledge with Google apps, good organization, works well with others, patience, dedication of anywhere from 1-5 hours a week of work (depending on the time of year), and the ability to effectively delegate tasks to teams and volunteers.
SPECIAL ATTENTION: The most critical task of a VC is make sure that volunteer records are as complete and accurate as possible.
Pre-Event:
Communicate with MORG about upcoming volunteer deadlines through emails; rarely will the situation require phone calls unless it is requested by a MORG member.
Assist MORG and work closely with Promo Lead for community call outs to get dept head, task lead, and volunteers; communicate with volunteers to place them with teams
Collaborate and confirm with dept heads about their own volunteer sign up schedules and make sure those schedules make it to the event.
Maintain Volunteeripate sign-ups with each department schedule
Communicate any budgetary needs to MORG LLC.
Secure volunteers to help run hub and to pass out swag/snacks to working volunteers. Effectively communicate with this team what is expected of them and their tools to get the jobs done.
Acquire volunteer swag, snacks, and lanyards
Event:
Oversee volunteers running the volunteer hub.
Be available to assist dept leads with any volunteer scheduling needs.
Help to provide education about volunteering during the event and provide an atmosphere conducive to acquiring volunteers on-site.
Pass out volunteer swag and snacks to volunteers
Post-Event:
Write up afterburn report
Encourage and remind leads to send thank yous to volunteers!
Send out volunteer surveys
If this role sounds like a good fit for you and you're ready to help plan this year's event with us, visit www.mosaicexperiment.com/lead-positions and fill out the application to join. Not quite up your alley? Check out some of the other open positions there on the same page, we'd love to work with you!